Table of Contents

Managing Scans

Updated

Manage Scans is only part of the workflow for instructor-submitted assignments. For student-submitted assignments, this page will not appear in the assignment workflow.

Uploading Scans & Creating Submissions
Scanning Tips
You can download the two batches used in this video: first and second.

Creating Labeled Printouts (Beta)

Currently in beta for instructor-uploaded Homework/Problem Set and Exam/Quiz assignments, the Create Printouts feature on the Manage Scans page allows you to generate a PDF file containing labeled copies of your Template file. You can download and distribute the labeled printouts to give each student a copy of the assignment with a unique label on each page. Students will then complete their work on those labeled pages. When you scan in students’ submissions, Gradescope will use the labels to automatically group the pages of each student’s submission together, no matter the order they were scanned or uploaded in. To have this feature added to your courses, please contact help@gradescope.com. Then, check out the steps below.

  1. Click on the assignment that you’d like to create printouts for.
  2. Then, navigate to the Manage Scans page from your left side panel. If you are currently creating your Assignment Outline, once you click the Save Outline button, you’ll be taken to the Manage Scans page.
  3. On the Manage Scans page, click the Create Printouts button in the bottom right. A dialog box will appear containing an explanation of the feature and thumbnails of your template file.
  4. In the dialog box, next to Number of Submissions, indicate how many copies of the assignment you’d like to have included in the printout file. This should typically be the number of students in your course or the number of students who will be receiving a copy of the assignment.
  5. When you’re ready, click the Create Printout button. Gradescope will then generate a single PDF file (or two PDFs if your printout is over 800 pages) containing labeled copies of your Template file. You can download, print, and distribute copies to students so they can complete their work on the labeled pages.
The label will be placed in the top right corner of each page of the printout, so please make sure that your Assignment has no important text there, such as name or date fields.

Uploading

Once you have your PDFs ready to upload, click Select PDF Files on the Manage Scans page. Select your files, and they will begin uploading. You can also drag and drop submissions directly onto the Manage Scans page.

While you can upload a PDF for each student submission, we recommend uploading PDFs that contain multiple student submissions for faster processing.

Creating Submissions

Once the scans have been uploaded, we’ll process them and attempt to create submissions by matching the uploaded pages to the template PDF (which you uploaded when you first created the assignment). Note that, if the first page of your template file matches the first page of all students’ submissions, more of the submissions will be automatically and confidently split. 

To replace the Template PDF, navigate to the Settings for the Assignment.

If we’re confident, we will automatically split the scan into submissions, and you’ll see a message that submissions were created automatically. You can click Show to double check that everything was split correctly.

A scan (or PDF) that was uploaded and automatically split into individual student submissions.

If we are not confident about the split, you’ll see a message that says “Ready to Create Submissions”.

A scan scan that was uploaded but submissions need to be confirmed since we could not automatically auto-split the scan

If you see this message, click Show to view the pages of your PDF and review the proposed splitting of your scans.

Overview for how to review scans, rearrange pages within the scan, and create submissions from the scan.
Reordering, splitting, and merging submissions

Be sure to review the recommended splitting to make sure your scans turn into correct submissions. An easy way to check this is to look at the first page of each submission to make sure that it matches the template. If a proposed submission has out of order pages or an extra page, you can drag and reorder pages, as well as set your own split points by hovering over the submission and clicking Split. You can also merge submissions together by clicking Merge With Previous.

Rotating submissions

If Gradescope automatically split your scans and you need to rotate a page, a submission, or all submissions in your batch, first, select the Undo Automatic Split button at the bottom of the page. If Gradescope did not auto-split your submissions, you will already be able to rotate pages. To rotate a single page in a submission, find the submission, hover over the thumbnail of the page in question, and click the circular arrow the appears in the bottom right of the thumbnail. Keep clicking until the page is oriented correctly. To rotate all pages in a submission, find the submission and click Rotate Submission to the right of it. Keep clicking until the submission is oriented correctly. To rotate all pages in all submissions, scroll to the bottom of the Manage Scans page and click the Rotate PDF button.

Once you have reviewed all the proposed submissions, you can confirm the proposals by clicking Create Submissions at the bottom of the page.

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